Governance Policies
Adopted as of December 28, 2009
1. INTRODUCTION
The board of directors has adopted these policies as a general framework to assist
the board in carrying out its responsibilities. The board, on behalf of the company
and its stockholders, oversees and provides general direction to the management
of the company.
In addition to other board or committee responsibilities outlined below, the responsibilities
of the board include reviewing the overall operating, financial and strategic plans
and performance of the company, selecting and evaluating the company's senior executives,
overseeing appropriate policies of corporate conduct and compliance with laws, and
reviewing the process by which financial and non-financial information about the
company is provided to management, the board and the company's stockholders.
The company's senior officers, under the direction of the board, are responsible
for the operations of the company, implementation of the strategic, financial, and
management policies of the company, preparation of financial statements and other
reports that accurately reflect requisite information about the company, and timely
reports which inform the board about the foregoing matters.
These policies are not intended as binding legal obligations or inflexible requirements,
and are not intended to interpret applicable laws and regulations or modify the
company's certificate of incorporation or bylaws.
2. BOARD COMPOSITION
(a) Size of the Board. The size of the board will be as set forth in the
company's certificate of incorporation and bylaws. Each member of the board is subject
to election annually by the stockholders.
(b) Independent Directors. At least three of the directors serving on the
board will meet the standards of director independence set forth in The New York
Stock Exchange listing standards as the same may be amended from time to time (the
"listing standards"), as well as other factors not inconsistent with the listing
standards that the board considers appropriate for effective oversight and decision
making by the board. Since the company is a "controlled company" within the meaning
of the listing standards, the board is not required to, but may from time to time,
have a majority of directors who are "independent" if the board so determines.
(c) Affirmative Determination of Independence. The board will affirmatively
determine annually and at other times required by the listing standards that the
directors designated as independent by it have no material relationships to the
company (either directly or with an organization in which the director is a partner,
stockholder or officer or is financially interested) that may interfere with the
exercise of their independence from management and the company. The board has established
standards to assist in determining whether a director has a material relationship
with the company. These standards are set forth on Attachment A hereto. The
board will annually review all commercial and charitable relationships with directors.
(d) Management Directors. The board may appoint or nominate to serve on the
board members of the company's management whose experience and role at the company
are expected to help the board fulfill its responsibilities.
(e) Chairman and Presiding Independent Director. The board will periodically
appoint a chairman of the board. Both independent and management directors are eligible
for appointment as the chairman. If the chairman of the board is not an independent
director, the board will either designate an independent director to preside at
the meetings of the non-management and independent directors or a procedure by which
a presiding director is selected for these meetings, which, in the absence of another
procedure being adopted by the board, will be the independent director with the
longest tenure on the board in attendance at the meeting. The company will appropriately
disclose the name of this presiding independent director or method by which interested
parties may contact the independent directors.
(f) Selection of Board Nominees. The special nominating committees of the
board have overall responsibility for the selection of their respective candidates
for nomination or appointment to the board.
(g) Board Membership Criteria. The board's policy is to encourage selection
of directors who will contribute to the company's overall corporate goals of responsibility
to its stockholders, industry leadership and integrity in financial reporting and
business conduct. The board and the special nominating committees of the board will
from time to time review the experience and characteristics appropriate for board
members and director candidates in light of the board's composition at the time
and skills and expertise needed for effective operation of the board and its committees.
(h) Length of Board Service. The board and the applicable special nominating
committee of the board will review the length of service of the board's members
when a director is eligible to be re-nominated for board membership, including an
assessment of individual director performance, number of other public and private
company boards on which the individual serves, composition of the board at that
time, and other relevant factors. The board does not believe that there should be
a fixed term or retirement age for directors or that directors who retire from or
change their principal occupation or business should necessarily be required to
end their service as directors. Management directors who retire from or change their
principal occupation or business will offer to resign their service as directors,
which offer may then be evaluated by the board in light of the individual circumstances.
(i) Board Compensation. The board, through the compensation committee, will
review or request management or outside consultants to review, appropriate compensation
policies or changes in compensation policies for the directors serving on the board
and its committees. This review may consider board compensation practices of other
comparable public companies, contributions to the board functions, time commitments
expected for board and committee service, and other appropriate factors.
3. BOARD MEETINGS
(a) Scheduling of Full Board Meetings. The chairman of the board will schedule
in advance regular meetings of the board at the company's principal executive office
or other location designated by the meeting notice.
(b) Meetings of Non-Management and Independent Directors. The non-management
directors will hold during each fiscal year at least two regular meetings of the
non-management members of the board without management present, at such times and
for such purposes as the non-management directors consider to be appropriate. In
addition, the independent directors will meet without management or other directors
present at least once annually for such purposes as the independent directors consider
to be appropriate. For the convenience of the directors, these meetings may, but
need not, be scheduled to coincide with the dates of regular board meetings. The
non-management and independent directors may invite the company's independent auditors,
legal counsel, finance staff and other employees to attend portions of these meetings.
(c) Agenda. The chairman of the board will have primary responsibility for
establishing the agenda for each meeting and arranging for the agenda to be sent
in advance of the meeting to the directors along with appropriate written information
and background materials. Each board committee, and each individual director, is
encouraged to suggest items for inclusion on the agenda. The chairman and the full
board separately have authority to require the board to meet in executive sessions
to discuss sensitive matters with or without distribution of written materials.
(d) Access to Information. The company's management will afford each board
member access to the company employees and the outside auditors, legal counsel and
other professional advisers for any purpose reasonably related to the board's responsibilities.
Each director is entitled to inspect the company's books and records and obtain
such other data and information as the director may reasonably request; inspect
facilities as reasonably appropriate for the performance of director duties; and
to receive notice of all meetings in which a director is entitled to participate
and copies of all board and committee meeting minutes.
(e) Independent Inquiries and Advisers. The board is authorized to conduct
investigations, and to retain, at the expense of the company, independent legal,
accounting, investment banking, or other professional advisers selected by the board,
for any matters relating to the purpose or responsibilities of the board.
4. BOARD COMMITTEES
(a) Committees. The committees of the board are the audit committee, the
compensation committee and the special nominating committees. The board may from
time to time establish additional committees.
(b) Committee Member Selection. Subject to the applicable nominating committee's
rights as set forth in the certificate of incorporation, the board will designate
the members and the chairman of each committee, endeavoring to match the committee's
function and needs for expertise with individual skills and experience of the appointees
to the committee. Each member of the audit committee will be independent as defined
in the applicable listing standards, laws and regulations.
(c) Committee Functions. Each of the audit committee and the special nominating
committees will have a written charter approved by the board in compliance with
applicable listing standards, laws and regulations. The number and content of committee
meetings and means of carrying out committee responsibilities will be determined
by each committee in light of the committee's charter, if applicable, the authority
delegated by the board to the committee, and legal, regulatory, accounting or governance
principles applicable to that committee's function. The company will afford access
to the company's employees, professional advisers, and other resources, if needed,
to enable committee members to carry out their responsibilities.
5. BOARD MEMBER RESPONSIBILITIES
(a) Director Responsibilities.
(i) Generally. A director is expected to discharge his or her director duties,
including duties as a member of a committee on which the director serves, in good
faith and in a manner the director reasonably believes to be in the best interests
of the company.
(ii) Disclose Relationships. Each independent director is expected to disclose
promptly to the board any existing or proposed relationships with the company (other
than service as a board member or on board committees) that could affect the independence
of the director under applicable listing standards or any additional standards as
may be established by the board of directors from time to time, including direct
relationships between the company and the director and his or her family members,
and indirect relationships between the company and any business, nonprofit or other
organization in which the director is a general partner or manager, officer, or
significant stockholder, or is materially financially interested.
(iii) Reporting and Compliance Systems. Based on information available to
the director, each director should be satisfied that company management maintains
an effective system for timely reporting to the board or appropriate board committees
on the following: (1) the company's financial and business plans, strategies and
objectives; (2) the recent financial results and condition of the company and its
business segments; (3) significant accounting, regulatory, competitive, litigation
and other external issues affecting the company; and (4) systems of control which
promote accurate and timely reporting of financial information to stockholders and
compliance with laws and corporate policies. Each director is expected to have a
basic understanding of the foregoing matters to the extent information is furnished
by management or otherwise available to the board.
(iv) Attendance. Board members are expected to devote sufficient time and
attention to prepare for, attend and participate in board meetings and meetings
of committees on which they serve, including advance review of meeting materials
that may be circulated prior to each meeting.
(v) Reliance on Information. In discharging responsibilities as a director,
a director is entitled to rely in good faith on reports or other information provided
by company management, independent auditors, and other persons as to matters the
director reasonably believes to be within such other person's professional or expert
competence and who has been selected with reasonable care by or on behalf of the
company.
(b) Transactions Affecting Director Independence. Without the prior approval
of a majority of disinterested members of the full board, and, if required by the
listing standards, the audit committee, the company will not make significant charitable
contributions to organizations in which a director or a family member of the director
is affiliated, enter into consulting contracts with (or otherwise provide indirect
forms of compensation to) a director, or enter into any relationships or transactions
(other than service as a director and board committee member) between the company
and the director (or any business or nonprofit entity or organization in which the
director is a general partner, controlling stockholder, officer, manager, or trustee,
or materially financially interested). Notwithstanding the foregoing, to the extent
required to comply with SEC rules, no member of the audit committee will be an affiliated
person of the company or receive any direct or indirect compensation from the company
other than for service as a director and on committees on which the individual serves.
(c) Continuing Education. The board is expected periodically to review appropriate
policies and procedures for providing orientation sessions for newly elected or
appointed directors, and recommending on an as-needed basis continuing director
education programs for board or committee members.
(d) Annual Evaluation. The board is expected to evaluate annually its corporate
governance guidelines and whether the board and its committees are functioning effectively.
6. MANAGEMENT RESPONSIBILITY
(a) Management Succession Planning. The chairman will review with the board
management succession and development plans for executive officers. The board may
from time to time ask the compensation committee to undertake specific reviews concerning
management succession planning.
(b) Financial Reporting and Legal Compliance. The board's governance and
oversight functions do not relieve the primary responsibilities of the company's
management for (1) preparing financial statements that accurately and fairly present
the company's financial results and condition, and (2) maintaining systems, procedures
and corporate culture which promote compliance with legal and regulatory requirements
and the ethical conduct of the company's business.
(c) Corporate Communications. Executive management has the primary responsibility
to establish policies concerning the company's communications with investors, the
press, customers, suppliers and employees.
(d) Communication of Corporate Governance Guidelines. As required by the
listing standards, management will assure that the company's website will include
a copy of these guidelines, copies of the charter of the audit committee and, if
applicable, other key committees of the board, and a copy of the company's code
of business conduct and ethics. Management will also include in the company's annual
report to stockholders statements to the effect that this information is available
on the company's website and in print to any stockholder who requests it.
Attachment A: Independence Standards
A director shall be independent if the director meets each of the following standards
and otherwise has no material relationship with the company, either directly, or
as a partner, stockholder, or officer of an organization that has a relationship
with the company. For purposes of these standards, "company" means Pilgrim's
Corporation and its consolidated subsidiaries, collectively.
1. the director is not, and in the past three years has not been, an employee of
the company;
2. an immediate family member of the director is not, and in the past three years
has not been, employed as an executive officer of the company;
3. neither the director nor an immediate family member of the director is a current
partner of a firm that is the company's internal or external auditor ("affiliated
auditing firm");
4. the director is not a current employee of an affiliated auditing firm;
5. the director does not have an immediate family member who is a current employee
of an affiliated auditing firm and who personally works on the company's audit;
6. neither the director nor an immediate family member of the director has within
the last three years been a partner or employee of an affiliated auditing firm and
personally worked on the company's audit within that time;
7. neither the director nor an immediate family member of the director is, or in
the past three years has been, part of an interlocking directorate in which a current
executive officer of the company served on the compensation committee of another
public company where the director or the director's immediate family member served
as an executive officer;
8. neither the director nor an immediate family member of the director receives
or has in the past three years received any direct compensation payments from the
company in excess of $120,000 per year, other than compensation for board service,
compensation received by the director's immediate family member for service as a
non executive employee of the company, and pension or other forms of deferred compensation
for prior service;
9. the director is not a current employee, and no immediate family member of the
director is a current executive officer, of another company that makes payments
to or receives payments from the company, or during any of the last three fiscal
years has made payments to or received payments from the company, for property or
services in an amount that, in any single fiscal year, exceeded the greater of $1
million or 2% of the other company's consolidated gross revenues;
10. the director is not an executive officer of a tax exempt organization to which
the company makes or in the past three years has made, contributions that, in any
single fiscal year, exceeded the greater of $1 million or 2% of the tax exempt organization's
consolidated gross revenues; or
11. the director is not, and during the last fiscal year has not been, a partner
in, or a controlling shareholder or executive officer of, a business corporation,
non profit organization, or other entity to which the company was indebted at the
end of the company's last full fiscal year in an aggregate amount in excess of the
lesser $5 million or .5% of the company's total consolidated assets at the end of
such fiscal year.
The board may determine that a director or nominee is "independent" even if the
director or nominee does not meet each of the standards set forth in paragraphs
(7) and (8) above as long as the board determines that such person is independent
of management and free from any relationship that in the judgment of the board would
interfere with such person's independent judgment as a member of the board and the
basis for such determination is disclosed in the company's annual proxy statement.
In addition, a director is not considered independent for purposes of serving on
the audit committee, and may not serve on that committee, if the director: (1) receives,
either directly or indirectly, any consulting, advisory or other compensatory fee
from the company or any of its subsidiaries other than: (a) fees for service as
a director, and (b) fixed amounts of compensation under a retirement plan (including
deferred compensation) for prior service with the company; or (2) is "an affiliated
person" of the company or any of its subsidiaries; each as determined in accordance
with Securities and Exchange Commission regulations.
For purposes of this Attachment A, the following definitions apply:
(a) "immediate family member" means a person's spouse, parents, children, siblings,
mother and father in law, sons and daughters in law, brothers and sisters in law,
and anyone (other than domestic employees) who shares such person's home.
(b) "executive officer" of a company means the company's chairman, vice chairman,
chief executive officer, president, chief operating officer, principal financial
officer, principal accounting officer (or, if there is no such accounting officer,
the controller), any vice-president of the company in charge of a principal business
unit, division or function (such as sales, administration or finance), any other
officer who performs a policy-making function, or any other person who performs
similar policy-making functions for the company. Executive officers of the company's
parent(s) or subsidiaries will be deemed executive officers of the company if they
perform policy-making functions for the company.